Employee personal card (form T-2)– information document about the new employee. When hiring an employee, he must fill out a personal card according to the unified T-2 form. The personnel document is required to be filled out, it contains all the necessary information about the employee’s biography and data, as well as his labor activity. In this article you will learn how to fill out an employee’s personal card using an example. Below you will find a completed sample card, where you can also download the T-2 form.
The document consists of 4 sections, some sections need to be filled out at the very beginning of the employee’s career, others are supplemented during the work process.
Employee personal card (Form T-2). Sample filling
Filling out section No. 1 of the employee’s personal card (form T-2)
Here you fill in general information about the employee. To fill it out, you need to take documents from the employee such as a passport, birth certificate, education documents, employment contract (or).
When filling out this section, you must not forget to indicate the codes in paragraphs 3-6. The codes are taken from the corresponding classifiers.
In paragraph 3 - OKATO code settlement, in which you were born.
Point 4 indicates the OKIN code for your citizenship: “1” – if you have Russian citizenship, “2” – if you have two citizenships, 3 – if you have none at all.
In paragraph 5, the OKIN code is indicated for the level of knowledge of the foreign language you specified: code “1” corresponds to the fact that you are able to read and translate with a dictionary, “2” – you read and can communicate in this language, “3” – you are fluent.
In paragraph 6, OKIN code for your level of education: 4 grades (primary general) - “02”, 9 grades (basic general) - “03”, 11 grades (secondary general) - “07”, school (primary vocational) - “ 10", technical school (higher professional) - "11", 3 years of university (incomplete higher education) - "15", higher - "18", postgraduate - "19".
Information about education is taken from the educational document (certificate, diploma, etc.).
Sample of filling out items 1-6 in an employee’s personal card
Work experience - for this item, information is taken from the work book provided by the employee.
For your marital status (clause 9), you also need to indicate the appropriate OKIN code: “1” – single/unmarried, “2” – registered marriage, “3” – unregistered marriage, “4” – widow/widower, “5” " - divorced, "6" - separated.
Then there is standard information about the employee’s passport, place of residence and date of registration at the address of residence. The employee’s personal card in the first section ends with the employee’s contact phone number.
An example of designing a personal employee card, paragraphs 7-12
Filling out section No. 2 of the employee’s personal card
The section is filled out for men, information is taken from the military ID. For men who have not yet served and are subject to conscription, you need to fill out: (click to expand)
- paragraph 2 – the phrase “subject to conscription” is written;
- point 5 suitability category – “A” – suitable, “B” – suitable with minor restrictions, “C” – limitedly suitable, “D” – temporarily unsuitable, “D” – unsuitable.
- paragraph 8 - for men who have reached 50 years of age, the mark “removed from military registration due to age” is placed here; the phrase “removed from military registration due to health reasons” may also be indicated.
The remaining items in this section are not completed for this category of citizens. For men in reserve, all items must be filled out. All information is taken from the military ID.
An example of the design of section No. 2 of an employee’s personal card
Filling out section No. 3 of the employee’s personal card T-2
Here we indicate what position the employee was hired for, with what salary and on the basis of what hiring order. Here the employee must sign.
In the future, during the course of work, this section can be supplemented with information about the employee’s movements within the organization: from one position to another, from one department to another.
Sample of filling out section No. 3 of an employee’s personal card
Sections No. 4-7 of the employee’s personal card are filled out during the work process. Section No. 8 reflects information about leave, which indicates the type of leave, its duration, and the period of work for which it was granted. The basis is indicated.
The last section is filled in when an employee is dismissed; the date and reason for dismissal, number and date are written here.
The personnel service employee fills out the personal card, he puts his signature at the end of the form, and the employee himself also signs this document after reviewing it.
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HR officers, when registering a new employee, maintain documentation required by law. Among the papers that are not always required to be maintained, but have received widespread practical use, is the employee’s personal card in the T-2 form. Let's look at the instructions for filling out the card. You can also download the required form and sample T-2 form.
The applicant was interviewed, hired, an acceptance order was issued, and now he needs to go through the employment procedure. To do this, he needs to submit a set package of documents containing a lot of heterogeneous information.
To systematize this information for further accounting, the data is recorded on specially designed cards. Thus, information about all employees of the enterprise forms a file cabinet convenient for complete accounting.
Goskomstat Russian Federation developed and approved in Resolution No. 1 of January 5, 2004 “On approval of unified forms of primary accounting documentation for labor accounting and payment”, a form for filling out a personal card, called T-2.
On such a form it is convenient to reflect all significant information about the employee. If the enterprise considers it necessary, it can develop its own personnel data register on its basis.
Attention! An employee personal card is used for employees holding any position, both full-time and part-time. Personal cards can be conveniently placed in alphabetical order or distribute among structural units.
Is it possible to do without a personal card?
The above-mentioned Resolution in paragraph 2 regulates the mandatory maintenance of a personal card for each employee in all organizations. So at enterprises it is impossible to maintain an employee’s personal file without issuing personal cards.
As for individual entrepreneurs, it is not necessary for them to keep records on personal cards, but they also have the right to use the T-2 form.
Is it acceptable to maintain a personal card in electronic form?
Most document flow today is transferred from paper to electronic form, this reduces the likelihood of errors, relieves the workers responsible for this and reduces the number of errors. But not all documents can move from paper to exclusively digital form.
A personal card, in addition to entering into it certain data that allows existence in digitized form, provides for a mandatory visa for the employee in cases of making changes to the work book or issuing orders regarding:
- bonuses;
- disciplinary action;
- going on vacation;
- internal translation;
- dismissals.
Any new entry in the work record or order issued regarding the employee must be reflected in the personal card. The employee must be familiarized with the changes made, which is confirmed by his signature.
It should be located:
- on page 2 of form T-2 - evidence of the correctness of the recorded information;
- on page 3 – confirmation of employment and transfers (if any);
- on page 4 – recording information about dismissal.
Attention! You cannot maintain personal cards exclusively via computer. However, for ease of use, you can duplicate a certain amount of data from the T-2 form, which does not require personal approval.
Based on what documents is a personal card filled out?
The starting documents for filling out this register are the documents from the package submitted upon employment. Some papers with the information necessary for T-2 can be prepared directly at the organization.
The employee filling out the personal card will need the following employee documents:
- – the main document reflected in the card; it is also the basis for registration
- employee identification card (passport);
- SNILS;
- TIN – not required to be presented when applying for a job (if this is the first job, the TIN will be issued by the employer);
- certificate of education (diploma, certificate);
- military ID;
- a questionnaire containing data on marital status, if the employee filled it out during registration (if there is no questionnaire, copies of a marriage certificate, birth certificate, etc.);
- work book when applying for the main place of work;
- certificate of length of service from the main place of work - for part-time employment.
For your information! If additional information is needed, it can be entered into the personal card according to the employee.
Form and sample of a personal card for 2019
Download for free in Word format.
Employee personal card (form T-2): sample completion for 2019
The responsibility for creating, making entries and storing personal cards rests with a specially authorized responsible employee of the personnel or legal department.
T-2 forms in organizations are documents strict reporting and must be preserved for 75 years. When stored, they are separated from personal files.
The form contains 11 sections located on 4 pages. The first two pages must be filled out directly upon employment. The remaining sheets must be filled out during the work process.
Important nuances of registering a personal card
To avoid mistakes in designing and maintaining a personal card, you should adhere to following rules, approved by the relevant regulations.
- You can fill out the form by hand (blue or black ink) or print it using a computer.
- Section 2 of the personal card must be filled out exclusively by hand.
- Blots, corrections and illegible handwriting are not allowed.
- The reconciliation of military commissariats with military registration documents is noted with a simple pencil.
- It is more convenient to keep the card on cardboard rather than on plain paper, in order to avoid rapid wear.
Rules and sample for filling out the T-2 form
Before moving on to entering information into the main sections, you must fill out the header of the form. You must enter the full name of the organization and its name.
Then fill out the table:
- date of issue of the personal card (written in numbers in the format “day – month – year”);
- employee personnel number (no more than 6 characters) – assigned to each new employee and does not change when internal movements;
- TIN number;
- SNILS number;
- in the “Alphabet” column you need to enter the initial letter of the employee’s last name (this is necessary for more convenient placement in the general file cabinet);
- permanent or temporary nature work;
- main job or part-time job;
- gender of the employee (letter “M” or “F”).
General information
The first section begins with the number and date of the conclusion - these numbers are entered in the boxes provided for them in the upper right corner of the document.
Column 1. The employee’s full name is written without abbreviations, as in the passport.
Column 2. The date of birth is written in words, and on the side it is given in numbers.
Column 3. Place of birth is indicated as in the passport; the code according to the OKATO directory is given in the box. The entry must not be longer than 100 characters. The words “district”, “region”, “village”, “station” can be abbreviated, but “village” and “stanitsa” cannot be abbreviated.
Column 4. Citizenship (do not abbreviate) and OKIN code:
- for citizens of the Russian Federation – 1;
- double – 2;
- another country – 3;
- stateless – 4.
Column 5. Information about the level of proficiency in a foreign language: you need to indicate the language with words and a code number and the sufficiency of its mastery according to the accepted hierarchy:
- “I read and translate with a dictionary” – number 1 in the code box;
- “I read and can explain myself” – code 2;
- “I am fluent” – number 3.
Column 6. To leave information about the education received, you must write down all educational institutions completed, indicate the qualification obtained with the OKSO code and details of the diplomas received.
Column 7. The name of the profession for which the employee is employed in this organization is entered here (formulation according to the staffing table), and its code according to OKPDTR. You can indicate an additional profession if it may be important.
Personal cards of employees are used by institutions for the purpose of complete personnel records. The law obliges managers to take care of creating such a card for each employee. The form for these documents is the T-2 form. It was approved and unified by Resolution No. 1 of the State Statistics Committee of the Russian Federation and has retained its original structure since January 2004.
Sample and blank form of an employee’s personal card
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How the form is structured. Key Features
Personal cards of employees are the necessary basis for creating a card index of all employees of the institution. They are stored in a file cabinet in alphabetical order. If there are many employees in an institution, then the documents can be structured by department. There are no clear legal requirements for filing a file cabinet. All that is needed is for each employee to have a personal card in the T-2 form.
Form T-2 consists of 4 pages. The information in it is divided into 11 thematic blocks. The card must be filled out by a person from the personnel service, and if this is impossible for some reason, by the head of the institution.
The T-2 form has several important features:
- Pages 1 and 2 are filled out at the time a person is hired for a position, and 3 and 4 - during the process of his work;(the images below and the sample itself are designed specifically for the document that you create when an employee joins you;
- the card is created based on a number of documents presented by the employee himself;
- for simpler and more convenient filling, the use of computer programs is allowed;
- issuance of a T-2 card by the employee himself is not allowed.
Important! Only entrepreneurs are exempt from the obligation to create personal cards. But even they often keep cards of their own accord in order to use them in management work.
General information about filling out the card
The legislation does not establish clear deadlines for creating a T-2 card. The best option is to create it at the time a person is hired for a position, but you can wait. The main thing is that the note in the work book about hiring for the position is duplicated on the card.
To successfully create a T-2 card, a number of papers are required:
- employment contract;
- an order issued by the employer;
- passport;
- work book (or other way of confirming work experience);
- certificate of pension insurance;
- diploma or other evidence of education, qualifications, special knowledge;
- for persons who may be drafted into the army - military registration documents;
- autobiography (optional - the employee can provide information orally).
Important! The specifics of the job for which a person is hired sometimes necessitates the provision of additional documents. The employer is obliged to request them so that the information on the T-2 card is complete.
To fill out section 2, which contains information about military registration, you will need the following documents:
- for people in the reserve - a temporary certificate or a full-fledged military ID;
- for people who may be drafted - confirmation that the person is subject to draft.
Filling. Detailed example
Form T-2 is a fairly large document, so we will look at filling it out separately for each of the 11 subsections. To better understand the structure of the map and find out what subsections there are, . This document in *.xls format does not contain errors and can be safely used both for informational purposes and in the direct work of the HR service.
How to fill out the header of an employee’s personal card
The header contains codes OKUD and . At the same time, OKUD is the code of the card itself, and OKPO is the code of the institution, based on statistical data. In addition, you must enter the full name of the institution (abbreviations are not allowed). After the name you need to put a comma and write the address (preferably actual, not legal). This is at your discretion; we did not indicate it in the example.
The date is entered in the format DD.MM.YYYY (for example, 08/01/2016).
Personnel Number– this is the serial number assigned to the employee in the institution.
TIN it is not necessary to enter. A person is not required to provide it when applying for employment, so the field can be left blank.
(insurance number) is required. A person must provide it in connection with Part 1 of Article 65 of the Labor Code of the Russian Federation. If this is his debut employment, then in connection with Part 4 of the same article, SNILS must be issued by the employer.
"Alphabet"– this is a field for entering the initial letter of the employee’s last name.
The nature of the work is entered based on the order of the employer. It can be permanent or temporary.
Floor You can indicate it with the letter M/F, or you can write the whole word.
Important! The type of work indicated in T-2 can only be one - the main one. If a person works part-time, then a card will not be created for him, because he has one at his main job.
Filling out the T-2 form by section
Section 1. General information
This section must be filled out with information from the employee's passport. Information must be entered legibly, without abbreviating anything. There are features that must be taken into account when filling out:
The date of birth is entered in its entirety (for example, May 23, 1982), and in the “Code” field it is duplicated in the format DD.MM.YY (05/23/82).
The place of birth entry cannot be longer than 100 characters. You can use geographical abbreviations (city, region, village, etc.), but words such as village, village, kishlak, aul must be written in their entirety.
If you have dual citizenship, you must indicate the name of the country of which the employee is a citizen.
Name educational institution, which the employee has completed, can be shortened without compromising the meaning.
The length of service must be calculated on the basis of paragraph 61 of the Instructions, which was approved by Resolution No. 192p of the Pension Fund Board.
The full names of family members are entered in full, without abbreviations.
If the registration and place of actual residence are identical, then the address does not need to be duplicated. The second column is simply not filled in.
The most difficult point in section 1 is encoding. Errors in them are unacceptable:
OKATO– code of the locality, approved by Resolution No. 413 of the State Standard of the Russian Federation;
OKIN– employee citizenship code (RF citizenship – 1, dual – 2, foreigner – 3, no citizenship – 4);
OKSO– code of the profession or specialty acquired by the employee in the process of education;
– another form of specialty code.
Important! The HR employee has access to all encodings. He cannot demand these codes from the person for whom the card is created.
Section 2. Information on military registration
Military records are used to complete this section. There should be no difficulties when filling out, because the requirements of the T-2 card are extremely clear. However, there are several important features:
Item 1 does not need to be completed if the person applying for the job is a reserve officer.
Point 3 is filled in without any abbreviations.
Point 7 may change, so fill it out in pencil.
Section 2 must be reviewed and signed by the HR Inspector.
In addition to the signature, its transcript and the position of the inspector must be indicated.
The employee must also sign this section.
Section 3. Hiring. Translations
The employee’s length of service completely depends on this section, so mistakes are unacceptable. The main document to fill out is the manager’s order. All information indicated in section 3 must be duplicated in the workbook. The employee must sign all entries in the section.
Section 4. Certification
The main point of this section is “Decision of the Commission”. This column should contain official wording, such as “suitable for the position held.” In case of discrepancy, “does not comply” is written, and if re-certification is necessary, this is indicated in the decision of the special commission.
The dates of certification and creation of the protocol are recorded in the format DD.MM.YYYY. The basis for filling out this section is the document issued to the person at the time of certification.
Sections 5-6. Training. Professional retraining
These sections are filled out according to the documents of the person applying for a job, or according to information from the personnel training department. There are no particular difficulties in filling them out. Dates must be specified in the format DD.MM.YYYY. Completing all sections is mandatory (except in cases where there is nothing to write - for example, in the absence of qualifications or retraining).
Section 7. Awards
This section includes any types of incentives that the employee received during his working life. The grounds are Article 191 of the Labor Code of the Russian Federation and local acts. In addition to notes on awards and honorary titles, they need to be listed. Abbreviations are acceptable if they do not entail a loss of meaning.
Section 8. Vacation
This section provides information about each leave received by the employee:
- regular annual leave;
- leave without pay;
- leave to care for a child.
It is necessary to indicate the type of leave, its time frame, duration and reasons for granting. If the vacation was used in parts, the working year is still calculated in full.
Important! If an employee works in an institution for a long time, then the vacation section will overflow. After this, an “Addendum to the employee’s personal card” is created. This addition should have a header similar to the header of the main document, as well as a tabular part of the missing section.
Section 9. Social benefits
This section includes all information about the benefits provided to the employee in accordance with the legislation of the Russian Federation.
Section 10. Additional information
You don't have to write anything at all in this section. The only basis for filling it out is the desire of the employer. This may contain information about the employee’s studies, attendance at certain courses, disability group, etc.
Section 11. Termination of an employment contract
The features of filling out this section are the same as those of section 3. The only difference is that the signature must be signed not only by the employee, but also by the HR inspector. The date of dismissal is the day on which the employee last actually performed his or her job.
Common mistakes when filling out the T-2 form
It happens that HR employees make mistakes in an employee’s personal card. This does not have any special consequences, and it does not harm the employee himself. But if there are a lot of errors, then during an external audit the HR department may be fined for poor quality work.
The main mistakes that occur most often:
Using special characters
Slash (/)
, colon (:)
, equal sign (=)
and other special characters cannot be used in the T-2 form. They are especially strictly prohibited in the coding zone.
Inaccurate filling. Text may extend beyond the intended margins if necessary. But he should not go into the coding zone. If there is at least one letter in this zone, the card will formally be considered damaged and will need to be rewritten.
Dashes
This common mistake is because in many other documents, dashes are acceptable or even required. They should not be in the T-2 form. If there is nothing to write in the column, then it should be left completely empty.
Filling out a form on a computer
The initial filling out of T-2 (upon hiring) can be done on a computer or manually. But the records made during work employee, must be done strictly by hand! The employee must be familiarized with these records against receipt.
Important! A damaged card (see error 2) can only be rewritten upon initial completion. If the document was damaged during subsequent entries, it cannot be rewritten or reprinted.
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Employee personal card (Unified form No. T-2)
Excerpt from the Resolution of the State Statistics Committee of the Russian Federation dated January 5, 2004 No. 1 “On approval of unified forms of primary accounting documentation for recording labor and its payment”:
Filled out by a personnel service employee for persons hired on the basis of: an order (instruction) on hiring (form N T-1 or N T-1a); passport or other identity document; work book or document confirming work experience; insurance certificate of state pension insurance; military registration documents - for those liable for military service and persons subject to conscription for military service; a document on education, qualifications or the presence of special knowledge - when applying for a job that requires special knowledge or special training, as well as information provided by the employee. In some cases, taking into account the specifics of the work, in accordance with the current legislation of the Russian Federation, it may be necessary to present additional documents.
When filling out clause 5 “Knowledge of a foreign language” of Section 1 of the forms, the degree of knowledge of the language is indicated: “I speak fluently”, “I read and can explain myself”, “I read and translate with a dictionary”.
Work experience (general, continuous, giving the right to a bonus for length of service, giving the right to other benefits established in the organization, etc.) is calculated on the basis of entries in the work book and (or) other documents confirming the relevant length of service.
When information about an employee changes, the corresponding data is entered into his personal card, which is certified by the signature of a personnel service employee.
The main documents on the basis of which section II “Information on military registration” is filled out are:
- military ID (or temporary certificate issued instead of a military ID) - for citizens in the reserve;
- certificate of a citizen subject to conscription for military service - for citizens subject to conscription for military service.
For citizens in reserve:
- clause 1 “Reserve category” for reserve officers is not filled in;
- clause 3 “Composition (profile)” - filled in without abbreviation (for example, “command”, “medical” or “soldiers”, “sailors”, etc.);
- clause 4 “Full code designation VUS” - the full designation is written down (six digits, for example “021101” or six digits and a letter, for example “113194A”);
- clause 5 "Category of suitability for military service" - written with the letters: A (fit for military service), B (fit for military service with minor restrictions), C (limitedly fit for military service) or D (temporarily unfit for military service). In the absence of records in the relevant military service the ticket is marked with category "A";
- in paragraph 7 “Registered with the military” is filled in (in pencil):
- line a) - in cases where there is a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders;
- line b) - for citizens reserved with the organization for the period of mobilization and during wartime.
For citizens subject to conscription for military service:
- paragraphs: paragraph 1 “Reserve category”, paragraph 3 “Composition (profile)”, paragraph 4 “Full code designation of military personnel” and paragraph 7 “Registered with the military” are not filled in;
- item 2 " Military rank" - the entry “subject to conscription” is made;
- Clause 5 “Category of fitness for military service” - written in letters: A (fit for military service), B (fit for military service with minor restrictions), C (limitedly fit for military service), D (temporarily unfit for military service ) or D (not fit for military service). Filled out based on the entry in the certificate of a citizen subject to conscription for military service;
Filling out items not specifically specified in the Instructions is carried out on the basis of information from the listed documents.
In paragraph 8 of Section II of the personal card of a citizen who has reached the age limit for being in the reserve, or a citizen declared unfit for military service due to health reasons, a note is made in the free line “removed from military registration due to age” or “removed from military registration due to condition health."
In the section “Hiring, transfers to another job” with each entry made on the basis of an order (instruction) on hiring (form N T-1 or N T-1a) and an order (instruction) on transfer to another job ( form N T-5), the administration is obliged to familiarize the employee with a signature in column 6 of the form.
In the "Vacation" section, records are kept of all types of vacations provided to the employee during the period of work in the organization.
The “Additional information” section is filled out to ensure completeness of recording information about employees studying in educational institutions, recording disabled workers, etc.
When a decision has been made that a candidate for a vacancy will work at a given enterprise, and an order to hire him has been issued, specialists HR department It is advisable to create a register of the employee’s personal card. Although it does not apply to the mandatory documents that must be issued to the employee, in some cases the law requires its presence.
When joining an organization, an employee submits a certain package of documents, which is filed in his personal file. To summarize and collect all available information about him in one form, and subsequently reflect information about his work, the employee’s personal card is used.
Moreover, if this form is filled out at an enterprise, then the card must be issued in the personnel department for each employee employed both at the main place of work and part-time.
In addition, it is a register, which is absolutely necessary for the purposes of military registration at the enterprise. Specialists of the military registration and enlistment office monitor not only the correctness of registration, but also the completeness and relevance of the information contained in it.
It is advisable to designate a person responsible for these purposes at the enterprise. It should also be taken into account that the card contains personal data that is subject to protection at the enterprise in accordance with the law.
Attention! Periodically, the employee must check the information recorded in his personal card and confirm its correctness with his signature.
Rosstat provides a standardized personal card T 2. The enterprise is given the right to create its own personal data register on its basis.
Most software packages use a unified form that is filled out automatically based on data previously entered into the program.
The employee card, both in paper and electronic form, must be stored in a secure place with fixed access. At the same time, only persons approved by the manager should have access to it.
Important! After the dismissal of an employee, the T-2 form is transferred for storage to the archive service of the enterprise, where, in accordance with the law, it must be kept for 75 years.
What documents are used to fill out a personal card?
All information contained in the card is entered based on the collected information. They can be provided by the employee, or issued at the enterprise.
On the basis of what documents can the T-2 employee card be filled out:
- The main document that should be reflected on the card is.
- Passport.
- SNILS.
- TIN (however, this document is not mandatory, required for employment).
- Certificate or diploma of education.
- Military ID.
- Data on marital status is filled out on the basis of the information contained in the document previously completed by the employee (if available) or copies of marriage certificates, birth certificates, etc. provided by him.
- The HR officer can take work experience from labor worker, and in its absence (part-time work) on the basis of a certificate submitted by the employee from the main place of work containing this information.
Attention! In the future, it is necessary to enter information into it on the basis of orders for admission, granting leave, transfer, promotion, dismissal, etc. Moreover, the data from the order for admission, transfer, dismissal must be confirmed by the signature of the affected employee.
Form and sample of a personal card
Employee in Word format.
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Employee personal card form T-2 sample filling 2017
Let's look at the example of form T-2, a sample of filling.
First, fill out the header of the form. The full name of the company and OKPO code are recorded here.
Then the date of registration of the document, the assigned personnel number, TIN and SNILS codes are recorded. Next, enter the first letter of the last name, the nature of the work, the type of activity (main, part-time), and the gender of the employee in the form of a letter.
General information
First, in the two columns on the right, the details of the employment agreement concluded with the employee are indicated.
IN columns 1-3 Full name, date and place of birth are recorded. In the columns to the right of this information, codes from reference books are indicated.
IN column 4 citizenship is indicated.
Box 5 contains information about foreign language, which the employee has and the degree of knowledge - for example, “I am fluent” or “I read and translate with a dictionary.”
IN column 6 the education received is recorded, the title educational institution, information about the received confirmation document.
IN column 7 The name of the profession in which the employee works is entered.
Information in column 8 entered from the work book. The available experience as of a fixed date is indicated here (usually this is the moment of registration).
Columns 9-10- information about marriage and immediate relatives.
IN column 11 the details of the identification document are recorded.
IN box 12 Registration addresses and actual and contact telephone numbers should be reflected.
Information about military registration
Information in this section is entered only for male employees based on data from a military ID or registration certificate.
IN column 1 the inventory category is recorded. It is not filled out for officers.
IN column 2 the title is entered. If an employee is just going to military service, then “subject to conscription” is entered in this field.
IN column 3 the type of personnel is indicated - medical, soldiers, etc.
IN column 4 The code of the acquired specialty is recorded.
IN box 5 The letter from “A” to “G” indicates the degree of suitability for military service.
IN box 6 The name of the military registration and enlistment office where the employee is registered is indicated.
IN column 7 record information about the status of the account. Notes here need to be made only in pencil.
IN column 8 information about deregistration is entered.
Hiring and transfers to other jobs
Card T2 contains information about employee movements between structural divisions of the company.
The date of transfer, the name of the unit and position, information about the salary at the new place, information about the order according to which the move was carried out are recorded here.
The last column is the employee’s personal signature, which he puts in confirmation of familiarization with the information entered.
Certification
The results of certification at the enterprise are recorded here. The first column reflects the date of the event. Next, the decision of the commission on this employee and information about the certification protocol are indicated.
The last column is the basis; it can remain empty, or the data of the order by which the decision was made to carry out certification in the company is entered here.
Training
Information about the fact that the employee has completed advanced training courses is recorded in the employee’s personal card. The first two columns record the dates during which the courses were taken.
Then the type of requalification, the name of the educational institution where the courses were taken and information about the document confirming the completion of the courses. The last column is the basis for retraining, usually this is data on the order according to which the employee went for training.
Professional retraining
Information about retraining is recorded here. The period of retraining, the name of the profession for which it was carried out, information about the document issued to confirm the training and the basis for the referral to training are indicated here.
Promotions and awards
This includes all types of awards that an employee receives while working for the company (bonuses, certificates, valuable gifts, etc.). The name of the incentive is written in the first column, and the basis (data about the order that established the fact of issuing the incentive) is written in the subsequent columns.
Vacation
All facts of providing him with rest time are recorded in this section of the employee’s personal card. At the same time, absolutely all vacations must be entered here - primary, additional, educational, etc., regardless of their payment.
First, indicate the name of the vacation period. Next, the periods of working time for which it is provided are recorded (here, for example, the working year for which paid leave is issued is entered), the duration of the rest and the start and end dates of the rest.
The last column is the basis for leave; the data of the order according to which the employee is granted leave is recorded here.
Social benefits
Information is recorded here when an employee is provided with working conditions that improve his situation. For example, if an employee has a group 3 disability, then by law he is given a shortened working day.
In the table you need to indicate the name of the benefit, then information about the document that confirms it. The last column records the basis for the provision. Here, for example, you can enter details normative document, which establishes such a benefit.
additional information
This includes any information that cannot be included in any of the previous sections, but is very important. This includes, for example, having a driver's license. In this case, the document number, category and validity period are recorded in the section.
Grounds for termination of an employment contract
This section ends the preparation of the document form T-2. Information is recorded here when an employment agreement with an employee is terminated.
When entering information, the personnel officer must write down the reason for dismissal, the date, as well as information about the order (date of its execution and number). Having done this, the personnel employee checks the correctness of the data entered and confirms this with his personal signature.
Important! The completed document must be presented to the resigned employee, who must sign the employee’s personal card to confirm this fact.